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Case Studies

Real businesses. Real numbers.

Real stories from Australian small businesses — what's live, what it did, and what's coming next.

Internal Pilot

Coastal Asset Services

22
Hours a week handed back to the owner

Coastal ran the way most owners do: everything routed back through one person, most of it after hours. We took three jobs off the owner's plate and ran them before anything else launched. Here is what changed, and what it gave back.

Coastal is our own business — the internal pilot we built these systems on to run first. We know they work and have saved countless hours running them ourselves, before ever asking anyone else to trust them.

QuotesWritten whenever a gap appeared, often days late → turned around from the job notes the same day
InvoicesChased from memory, and money slipped through → chased on their own at 7, 14 and 30 days
ReportingThe bank balance and a guess → one plain summary a week, built automatically
The weekThe owner buried in all of it → 22 hours handed back, and the jobs that used to slip stopped slipping
2–3 hrs
of the owner's admin, handed back every week
Case Study

Project 38

Project 38 is a building company where, every week, the owner collected timesheets, checked them, and sent them on by hand. We built a custom system that runs the whole job on its own: timesheets delivered on time, without the owner in the middle of it.

TimesheetsCollected, checked and sent by hand every week → delivered on their own, on schedule
Next Case Study

In the works.

We're mid-build with a Northern NSW owner running four businesses from one system. The full write-up lands here once it's live and the numbers are real.

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